Last Updated: November 10, 2025
Look, we get it—privacy policies aren't exactly thrilling reads. But when you're dealing with sensitive legal matters, you've got every right to know how we handle your information. At Lumareth Vynforge Legal, we take this stuff seriously because frankly, your trust is everything to us.
We're a boutique firm focused on corporate litigation and commercial arbitration, which means we're dealing with confidential business info pretty much every day. This policy lays out exactly what data we collect, why we need it, and what we're doing to keep it safe. No legal jargon overload—just straight talk about how we protect your privacy while serving your legal needs.
Operating out of Toronto, we're bound by Canadian privacy laws, including PIPEDA (Personal Information Protection and Electronic Documents Act). We're not just following the rules 'cause we have to—we genuinely believe your information deserves serious protection.
When you reach out to us or become a client, we'll collect stuff like your name, company details, phone numbers, email addresses, and business addresses. Pretty standard, right? We also need specifics about your legal matter—think contracts, correspondence, financial documents relevant to your case, and anything else that helps us represent you properly.
Our website picks up some technical info automatically—IP addresses, browser types, device info, pages you visit, and how long you stick around. This isn't about spying on you; it helps us figure out if our site's actually working well and where we can improve.
We keep records of emails, phone calls, meeting notes, and other communications between us. It's partly for legal reasons (documenting our work), and partly so we don't lose track of important details about your case. Everything's stored securely, and we're not sharing this stuff with anyone who doesn't need to see it.
When you pay for our services, we collect billing info and payment details. We work with secure payment processors who handle the heavy lifting on credit card data—we're not storing full card numbers on our end because that's just asking for trouble.
We're not in the business of collecting data just for kicks. Here's what we actually do with your information:
We're not selling your data to marketers or doing anything sketchy with it. Everything we collect serves a legitimate purpose related to our legal practice.
We're pretty protective of your information, but there are situations where we need to share it:
If you give us the green light, we'll share information as directed. Simple as that.
We work with trusted third parties—cloud storage providers, IT support, document management systems, and other tools that help us run our practice efficiently. These folks are bound by confidentiality agreements and only get access to what they absolutely need.
If a court orders us to produce documents, or if law enforcement shows up with a valid warrant, we're gonna comply. We're also required to report certain things under Canadian law, like suspected money laundering or terrorist financing activities.
Sometimes we need to consult with other lawyers, expert witnesses, or consultants on your case. They're bound by their own professional confidentiality rules, but we'll always try to minimize what we share.
If our firm ever merges with another practice or gets acquired (unlikely, but you never know), client files would be transferred as part of that deal. We'd make sure any successor firm maintains the same privacy standards we do.
Security isn't just a checkbox for us—it's baked into how we operate. Here's what we're doing to keep your information safe:
That said, no system is 100% bulletproof. We're doing everything reasonably possible to protect your data, but the internet isn't a perfectly safe place. If we ever experience a breach that affects your information, we'll let you know promptly and tell you what we're doing about it.
Under Canadian privacy law, you've got some solid rights when it comes to your personal information:
You can request a copy of the personal information we hold about you. We'll provide it within a reasonable timeframe, usually within 30 days.
If something in your file is wrong, let us know and we'll fix it. Accurate records matter in legal work, so we appreciate the heads-up.
In some cases, you can ask us to delete your personal information. There are limits here—we might be legally required to keep certain records, or we might need them to defend against potential claims. But if there's no legitimate reason to keep something, we'll get rid of it.
If we're processing your info based on consent (like for marketing emails), you can withdraw that consent anytime. Just note that we can't undo legal services we've already provided based on that consent.
You can object to how we're using your information in certain circumstances. We'll consider your objection and either stop processing or explain why we can't.
If you think we've mishandled your personal information, you can complain to the Office of the Privacy Commissioner of Canada. We'd prefer you talk to us first so we can try to make it right, but you've got that option.
We work with various third-party services to run our practice efficiently. These might include:
We vet these providers carefully and only work with companies that maintain strong security standards. They're contractually required to protect your information and can't use it for their own purposes.
Our website might have links to other sites—like court websites or legal resources. Once you click through to those sites, you're subject to their privacy policies, not ours. We don't control what they do, so give their policies a look if you're concerned.
We don't keep your information forever just for the sake of it. How long we retain data depends on a few factors:
For active and closed client matters, we typically retain files for at least 10 years after the matter concludes. This is partly professional requirement, partly practical—legal issues can resurface years later, and we need to be able to defend our work or help you with related matters.
Tax and accounting regulations require us to keep financial records for at least seven years. Can't really argue with the Canada Revenue Agency on that one.
If you're on our mailing list but not a client, we'll keep your contact info until you unsubscribe or until we clean up our lists (which we do periodically).
Analytics and technical data gets aggregated and anonymized pretty quickly, then we keep it for a couple years to spot trends. After that, it's not really useful anymore.
Our services are aimed at businesses and adults dealing with commercial legal matters. We don't knowingly collect information from anyone under 18 years old. If you're a parent or guardian and you think your kid has somehow provided us with personal information, reach out and we'll delete it.
Our website isn't designed to appeal to children, and we don't market to minors. This is corporate litigation territory—not exactly a hot topic for the under-18 crowd.
We're based in Toronto, and we try to keep data within Canada when possible. That said, some of our service providers have servers in other countries, particularly the United States. When your information crosses borders, it becomes subject to the laws of those jurisdictions.
If we're representing you in international arbitration or cross-border disputes, we might need to transfer certain information to parties or service providers in other countries. We'll let you know when that's happening and make sure appropriate safeguards are in place.
We only work with providers in countries that have reasonable privacy protections, and we use contractual safeguards to maintain privacy standards even when data leaves Canada.
Privacy laws evolve, our practices might change, and technology certainly isn't standing still. We'll